PRIVACY POLICY

Gibbons P.C. ('We', 'Us', 'Our' or 'Gibbons') respects your concerns about information privacy and security, and is committed to safeguarding your ('You', 'Your', or 'Job Applicant') privacy. We believe it is important for You to be familiar with how We collect, use, and disclose information provided to Us, or that We have obtained from You, when You visit careers.gibbonslaw.com ('Website') and when You apply for a job at Gibbons, as well as the choices and rights You have regarding Your personal information. This Privacy Policy describes Our practices in connection with information We collect or use both online and offline, including through this website - careers.gibbonslaw.com - and the information provided directly by You to Us or that We collect from third parties in connection with Your application for employment.

This Privacy Policy only applies to visitors to this Website and DOES NOT apply to any other online or offline practices, websites, apps or media that We may provide or sponsor, including without limitation - gibbonslaw.com.  For more information about the policies that apply to these services, please refer to the Gibbons Privacy Policy.

The Website is hosted in the United States and is intended for use only by individuals who are 18 years or older.  When You access or use the Website in any manner or by any method, Your information and personal data will be transferred to, stored and processed in the United States.  If You do not agree to have Your personal data transferred to the United States, You should not provide any personal data to Gibbons and should exit the Website.  However, this Privacy Policy will apply to all of Your information, personal data and actions prior to exiting the Website.

Gibbons P.C. is the company responsible for collection, use, and disclosure of Your Personal Information under this Privacy Policy.  If You have any questions about this Website, the information We collect and use, or this Privacy Policy, please contact Us at compliance@gibbonslaw.com or at the following postal address: Gibbons P.C., One Gateway Center, Newark, NJ 07102.

COLLECTION OF PERSONAL INFORMATION

“Personal Information” is any information that, either alone or in combination with other information, identifies You as an individual or relates to an identifiable individual. This includes:

 

  • Identifiers: Such as a real name, alias, postal address, unique personal identifier (a device identifier; cookies, beacons, pixel tags, and similar technology; telephone number; and other forms of identifiers), online identifier, internet protocol address, email address, account name, social security number, driver's license number, passport number, and other similar identifiers.
  • Recruitment Information:  Such as a resume, cover letter, employment or education history, professional memberships and licenses, reference information, transcripts, information collected during screenings and interviews, information regarding compensation and benefits, medical information, health insurance information, and information received from background checks (where applicable).
  • Characteristics of Protected Classifications Under California or Federal Law: Such as race, sex, age, national origin, disability, citizenship status, and biometric information.
  • Online Activity:  Such as information when You visit Our Website including internet and other electronic network activity information, browsing history, search history, and other information regarding Your interactions with Our Website.
  • Geolocation Data: Precise location information about You or Your device.

Personal Information is also known as “personal data,” “private information,” or “personally identifiable information.”

We may collect Personal Information about You as a Job Applicant in a number of ways, including:

 

  • Through the Website or other means (e.g., email, regular mail, etc.): We may collect Personal Information when You visit Our Website, through email messages and other correspondence that We send to You or receive from You, and when You interact with Us or provide information to Us as a Job Applicant.
  • Through Other Organizations:  We may collect Personal Information about You from prior employers, references, recruiters, educational institutions, credentialing and licensing organizations, screening and background check companies, and other companies that may provide employment-related information.
  • From Other Sources: We may collect Personal Information about You from other sources, for example:
    • Publicly available databases and websites;
    • Social media platforms; and
    • Other sources as directed by You.

If You disclose any Personal Information relating to other individuals to Us or to Our service providers, You represent that You have the authority to do so and to permit Us to use the information in accordance with this Privacy Policy.

USE OF PERSONAL INFORMATION

We may use Your Personal Information for the following legitimate business purposes and in the following circumstances:

 

  • To process Your employment application and evaluate You as a candidate for potential employment;
  • To carry out other employment-related functions such as assessing Your skills,  qualifications and interests to determine suitability for potential employment;
  • To complete employment, background, reference and other verification checks (where applicable and subject to Your consent as required by applicable law);
  • To communicate with You about Your employment application;
  • To establish, exercise, or defend legal claims;
  • To comply with a legal obligation;
  • To perform an agreement or contract We are about to or have entered into with You;
  • For Our legitimate interests and Your interests and fundamental rights do not override those legitimate interests;
  • To analyze and improve Our application, recruitment and employment process;
  • To continue to conduct Our business and regular business operations;
  • If You have already made the information public; or
  • If You have given Your consent.

The particular legitimate interests upon which We and Our authorized service providers rely in processing Your Personal Information include the functioning of Our business and its ongoing operations. 

DISCLOSURE OF PERSONAL INFORMATION

We may disclose Personal Information as necessary or appropriate in connection with Your application for employment, or when We have a legal obligation or legitimate interest to do so, which may include disclosure outside Your country of residence. This includes the following:

  • To comply with applicable law and regulations.
  • To cooperate with law enforcement, or public and government authorities. This includes responding to law enforcement requests and orders, or to provide information We believe is important.
  • For other legal reasons. This includes protecting Our rights, privacy, safety, and property, and that of You or others.
  • In connection with a sale or business transaction. We have a legitimate interest in disclosing or transferring Your Personal Information to a third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer, or other disposition of all or any portion of Our business, assets or stock (including in connection with any bankruptcy or similar proceedings). Such third parties may include, for example, an acquiring entity and its advisors.
  • To Our third party service providers for purposes of operating the Website and for analytics. This can include providers of services that may be outsourced such as website hosting, Website-related consulting and monitoring, data analysis, information technology and related infrastructure provision, auditing, and other services related to meeting Our legal needs or conduct Our business operations. Our disclosure to these service providers is limited to processing Personal Information based upon Our specific instructions.

 

Gibbons does not sell or share Your Personal Information collected on this Website or provided in connection with You application for employment.

OTHER INFORMATION

“Other Information” is any information that does not reveal Your specific identity or does not directly relate to an identifiable individual. This includes:

 

  • Browser and device information;
  • App usage data;
  • Information collected through cookies, pixel tags, and other technologies;
  • Demographic information and other information provided by You that does not reveal Your specific identity; and
  • Information that has been aggregated in a manner such that it does not reveal Your specific identity.

If We are required to treat Other Information as Personal Information under applicable law, then We may use and disclose it for the purposes for which We use and disclose Personal Information as detailed above in this Policy.

We and Our service providers may collect Other Information in a variety of ways, including:

 

  • Through Your browser or device: Certain information is collected by most browsers or automatically through Your device, such as Your Media Access Control (MAC) address, computer type (Windows or Mac), screen resolution, operating system name and version, device manufacturer and model, language, Internet browser type and version, and the name and version of the Website You are using. We use this information to ensure that the Website functions properly.
  • Using cookies. Cookies are pieces of information stored directly on the computer or device that You are using. Cookies allow Us to collect information such as browser type, time spent on the Website, pages visited, language preferences, and other traffic data. [To learn more about how We use cookies, please see Our Cookie Policy.
  • Using pixel tags and other similar technologies. Pixel tags (also known as web beacons and clear GIFs) may be used to, among other things, track the actions of users of the Website, manage content, and compile statistics about usage of the Website and response rates.
  • Analytics. We use Google Analytics, which uses cookies and similar technologies to collect and analyze information about use of the Website and report on activities and trends. This service may also collect information regarding the use of other websites, applications, and online resources. You can learn about Google's practices by visiting google.com/policies/privacy/partners, and opt-out of them by downloading the Google Analytics opt-out browser add-on, available at tools.google.com/dlpage/gaoptout.
  • IP Address. Your IP address is automatically assigned to Your computer by Your Internet Service Provider. An IP address may be identified and logged automatically in Our server log files whenever a user accesses the Website, along with the time of the visit and the page(s) that were visited. Collecting IP addresses is standard practice and is done automatically by many websites, applications, and other services. We use IP addresses for purposes such as calculating usage levels, diagnosing server problems, and administering the Website. We may also derive Your approximate location from Your IP address.

We may use and disclose Other Information for any purpose, except where We are required to do otherwise under applicable law. In some instances, We may combine Other Information with Personal Information. If We do We will treat the combined information as Personal Information as long as it is combined.

SECURITY

We seek to use reasonable organizational, technical, and administrative measures to secure and protect Personal Information within Our organization. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If You have reason to believe that Your interaction with Us is no longer secure, please immediately notify Us in accordance with the “Contacting Us” section below.

DATA PRIVACY INQUIRIES AND ACCESS TO PERSONAL INFORMATION

If You are in one of the following countries and accessing Our Website, You can access, change, or delete Your Personal Information: Austria, Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland and the United Kingdom.

If You would like to request to review, correct, update, suppress, object, restrict, or delete Personal Information that You have previously provided to Us, or if You would like to request to receive an electronic copy of Your Personal Information for purposes of transmitting it to another company (to the extent any of these rights are provided to You by applicable law), You may contact Us by email at compliance@gibbonslaw.com. We will respond to Your request consistent with applicable law.

In Your request, please make clear what Personal Information You would like to have changed or updated, whether You would like to have Your Personal Information deleted from Our database or what legal limitations You would like to put on Our use of Your Personal Information. For Your protection, We may only implement requests with respect to the Personal Information associated with the particular email address that You use to send Us Your request, and We may need to verify Your identity and obtain other relevant information before implementing Your request. We will undertake Our best efforts to comply with Your request as soon as reasonably practicable and as required by law.

RETENTION PERIOD

We retain Personal Information for as long as needed or permitted in light of the purpose(s) for which it was obtained and consistent with applicable law. The criteria used to determine Our retention periods include:

 

  • The length of time We have an ongoing relationship with You as an applicant for employment;
  • The length of time We have an ongoing relationship with You as Our employee;
  • Whether there is a legal obligation to which We are subject (for example, certain laws require Us to keep records of Your application or communications for a certain period of time before We can delete them); or
  • Whether retention is advisable in light of Our legal position, rights or obligations (such as in regard to applicable statutes of limitations, litigation, or regulatory investigations).

THIRD PARTY SERVICES

This Privacy Policy does not address, and We are not responsible for, the privacy, information, or other practices of any third parties.

This includes any third party operating any website or service to which the Website links. The inclusion of a link on the Website does not imply endorsement of the linked site or service by Us.

In addition, We are not responsible for the information collection, use, disclosure, or security policies or practices of other organizations, such as Facebook, X, Apple, Google, Microsoft, LinkedIn, or any other application developer, application provider, social media platform provider, operating system provider, wireless service provider, or device manufacturer, including with respect to any Personal Information You disclose to other organizations through or in connection with the Apps or Our Social Media.

USE OF WEBSITE BY MINORS

The Website is not directed to or intended to be used by individuals under the age of 18, and We do not knowingly collect Personal Information on the Website from individuals under 18 for any purposes.

CROSS-BORDER TRANSFER

The Website is hosted in the United States and is intended for use only by individuals who are 18 years or older.  When You access or use the Website in any manner or by any method, Your information and personal data will be transferred to, stored and processed in the United States and may be shared with Gibbons' business partners globally for Our legitimate business interests as described in this Policy and Our Cookie Policy.  As a result, the information and personal data Gibbons collects and has access to from Your use of the Website may be governed by applicable laws of the United States or other countries.  

The data protection and other applicable laws of the Unites States may not be as comprehensive as those laws or regulations in Your home country or other countries, and may otherwise differ from the data protection or consumer protection laws in Your home country or other countries.

By using the Website and/or providing personal data to Gibbons, You agree that Your personal data can be transferred and used by Gibbons as set forth and described in this Policy.

If You do not agree to have Your personal data transferred to the United States, You should not provide any personal data to Gibbons and should exit the Website.  However, this Privacy Policy will apply to all of Your information, personal data  and actions prior to exiting the Website.

SENSITIVE INFORMATION

Except when specifically requested by Us in connection with Your potential employment, We request that You not send Us, and You not disclose, any sensitive Personal Information (e.g., social security numbers, information related to racial or ethnic origin, political opinions, religious, philosophical, or other beliefs, information related to sex life or sexual orientation, health data, biometric or genetic characteristics, criminal convictions and offenses, or trade unions membership) to Us on or through the Website or otherwise.

 

NOTICE TO CALIFORNIA RESIDENTS


If You are a resident of California, You have the following rights:

 

  • Right to Know: The right to request information about the specific personal information collected about You (typically for the 12 month period preceding Your request);
  • Right to Delete: The right to have Your personal information deleted (subject to certain exceptions);
  • Right to Correct: The right to request correction of inaccurate personal information;
  • Right to Know About Sale or Sharing: The right to request disclosure of the categories of Your personal Information sold/shared and the categories of third parties receiving that information;
  • Right to Opt-out of Sale or Sharing: The right to direct that Your personal information not be sold to or shared with third parties for cross-context behavioral advertising; and
  • Right to Non-Discrimination: The right not to be discriminated against because You exercised any of these rights.

 

To exercise any of these rights (other than non-discrimination), You must complete and submit a request to Us directly at the address provided at 'Contact Us' below.  You may also designate an authorized agent to exercise these rights and complete a request on Your behalf for the Right to Know, Right to Delete, and the Right to Opt-Out. We may require proof that You have designated the authorized agent to act on Your behalf and to verify Your identity directly with Us.

 

Once You submit a completed request, We may need to obtain additional information to verify that the person making the request is the individual about whom We have collected personal information.  Please note that a request is not processed until You have authenticated Your request and verified Your identity and email address.  

​There may be certain circumstances when We may not completely fulfill Your request, as permitted under the applicable California statute and regulations. For example, in connection with a Request to Delete, We may need to retain certain information to complete a transaction, detect fraud, or comply with a legal obligation.

If You are a California resident and would like to submit a request to exercise a right listed above, You may submit Your request in one of the following methods:

  1. Submit a Data Access Request Form;
  2. Email compliance@gibbonslaw.com. You will be asked to complete the Data Access Request Form from line 1; or
  3. Send a completed Data Access Request Form (found in the link from line 1 above) to the following address:

Privacy and Security Officer
Gibbons P.C.
One Gateway Center
Newark, NJ 07102

Requests will be responded to as required by applicable law. Consistent with California law, You may only make two such requests in a 12-month period, and the information provided will only cover the information collected in the preceding 12 months.

In order to process a request, We will need to verify Your identity. We may request two or more data points of Personal Information and other proof of identification depending on the nature of the request and the Personal Information requested to verify Your identity.

UPDATES TO THIS PRIVACY POLICY

The “LAST UPDATED” legend at the top of this Privacy Policy indicates when this Privacy Policy was last revised. Any changes will become effective when We post the revised Privacy Policy on the Website. Your use of the Website following these changes means that You accept the revised Privacy Policy.

CONTACTING US

Gibbons P.C. is the company responsible for collection, use, and disclosure of Your Personal Information under this Privacy Policy.

If You have a complaint about Our handling of Your personal data, We would appreciate the opportunity to address Your concerns directly and before You approach a regulator.

If You have any questions about this Privacy Policy, please contact Us at compliance@gibbonslaw.com or at:

Privacy and Security Officer
Gibbons P.C.
One Gateway Center
Newark, NJ 07102

Because email communications are not always secure, please do not include any sensitive information in Your emails to Us.

ADDITIONAL INFORMATION REGARDING THE EEA

You may lodge a complaint with a data protection authority for Your country or region, or where an alleged infringement of applicable data protection law occurs. See ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm.